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Waller & Chester Print Market Sunday Stall Holder InformationThe Rotary Club of Ballarat Inc welcomes your registration for the SpringFest Market Sunday, the feature event held as part of the 2010 Bendigo Bank SpringFest Season of Events.
Rotary is an international humanitarian organisation which “encourages and fosters the ideal of service as the basis of worthy enterprise.” All monies raised from SpringFest events help fund Rotary-based community projects and many worthy local charities in the Ballarat region.
The recipients of funds raised in 2009 were the Forest Street Primary School Breakfast Club, Ballarat Foundation Education Vouchers, Ballarat Health Services Emergency Department Redevelopment, Cops 'N' Kids, Rotary Club of Ballarat Inc. community projects and The Rotary Foundation.
YOUR FEEDBACK
Following a very successful event in 2009 and the valuable feedback from exhibitors, visitors and volunteers on the ground last year, the Rotary Club of Ballarat is pleased to incorporate a number of changes to the 2010 market. We appreciate all feedback and anticipate the changes will continue to enhance the success of this great event for our Rotary club but also importantly for our stallholders and visitors to Waller & Chester Print SpringFest Market Sunday.
Some key features of interest to our stallholders will include;
<!--[if !supportLists]-->Ø <!--[endif]-->The site layout incorporating stalls around the entire
<!--[if !supportLists]-->Ø <!--[endif]-->The management of the event will continue to be completed by the Rotary Club of Ballarat Inc. Stallholders will have one point of contact via our stallholder coordinator, Belinda Glass providing consistency to communication in the lead up to the event.
<!--[if !supportLists]-->Ø <!--[endif]-->We will also investigate opportunities to provide and / or encourage; a) Breakfast catering for stallholders who have travelled and are on site early, b) Area markers visible from the roadway to help identify site locations, c) lake precinct mowed by the City of Ballarat prior to the event, d) Extend times for courtesy buses and access to power at the end of the day for stallholder cleanup, e) Ensure a concetration of sites in all areas so as not to isolate any stallholder and f) Working to attract new attractions, entertainment, buskers and activities for children.
GUIDELINES & REGULATIONS
<!--[if !supportLists]-->Ø <!--[endif]-->Stallholders from 2009 have the exclusive opportunity to re-book the same sites they operated from last year, without fee increase between January 18 and February 15, 2010. From Fenruary 15 sites will be allocated in order of application. Site fees are not refunded in the event of cancellations.
<!--[if !supportLists]-->Ø <!--[endif]-->Stallholders are permitted access to the site from7am Sunday October 31, 2010 for set up. Stallholders must trade / operate from 10am – 4pm. Stallholders are permitted to close stall and commence packing up from 4pm.
<!--[if !supportLists]-->Ø <!--[endif]-->All stall sites around
<!--[if !supportLists]-->Ø <!--[endif]-->Some equipment including marquees, trestles and chairs can be included as part of your site package if ordered at the time of booking & will be sourced from a local hire company and delivered to your site by the organisers. (see Registration form for more detail & costs) Alternatively stallholders are reminded that they must provide all equipment needed for their own site and display. This includes items such as gazebos, tables, chairs, wet weather coverings, water buckets, power leads etc. Ballarat Party Hire may be able to assist with additional needs. Phone 03 5335 5200. Please note there is no water available for use at the site.
<!--[if !supportLists]-->Ø <!--[endif]-->Stallholders are responsible for clearing and cleaning their site area at the conclusion of the event.
<!--[if !supportLists]-->Ø <!--[endif]-->All products sold on the day are to be of high quality – trash & treasure will not be accepted.
<!--[if !supportLists]-->Ø <!--[endif]-->The Rotary Club of Ballarat Inc has the exclusive right to raffles at this event and will sell tickets for the SpringFest Trailer & Goods prize. No other raffles or games of chance will be permitted without the prior approval of the SpringFest Committee. The SpringFest Committee reserves the right to remove non-approved raffle sellers from the designated SpringFest permit area, which encompasses the entire
<!--[if !supportLists]-->Ø <!--[endif]-->A receipt and site map will be forwarded to you two weeks prior to the event.
<!--[if !supportLists]-->Ø <!--[endif]-->The SpringFest committee reserves the right to refuse entry or to close down a stall (without refund) if these guidelines and regulations are not met.
FOOD PERMITS / LIQUOR LICENCE
<!--[if !supportLists]-->Ø <!--[endif]-->All stallholders selling or giving away food and drinks (including wrapped lollies, pre-packed food, showbags and alcohol) require a food permit from the City of
<!--[if !supportLists]-->Ø <!--[endif]-->Stallholders offering sales and tastings of alcohol are reminded that they too must hold BOTH a food permit with the City of
PUBLIC LIABILITY INSURANCE
<!--[if !supportLists]-->Ø <!--[endif]-->All stallholders must have at least $10 million in Public Liability insurance. Proof of such insurance must be submitted with this form. If you do not have adequate cover, please advise us on your registration form so that we can contact you and discuss alternative arrangements. The SpringFest Committee reserves the right to reject your registration if you are not currently insured or if you are uninsurable under alternative policies.
POWER REQUIREMENTS
<!--[if !supportLists]-->Ø <!--[endif]-->Stallholders are responsible for assessing and requesting the correct power requirements at the time of registration.
<!--[if !supportLists]-->Ø <!--[endif]-->If in the opinion of the SpringFest Committee, the power load exceeds the amount requested, additional connections / leads required on the day will be charged at $85.00 per 10amp outlet prior to the power connection and only if extra power is available.
<!--[if !supportLists]-->Ø <!--[endif]-->If no power is requested at the time of registration, no power will be issued on the day.
<!--[if !supportLists]-->Ø <!--[endif]-->Stallholders requiring power must provide a 20m lead (minimum) for each 10amp outlet to connect to Distribution Boards.
<!--[if !supportLists]-->Ø <!--[endif]-->As a requirement of the Occupational Health & Safety Act, all electrical leads used in a public place must be tested and tagged for current date usage by a licensed electrician. The SpringFest Committee reserves the right to reject untagged leads. No refund will be given for those rejected.
<!--[if !supportLists]-->Ø <!--[endif]-->Extension leads, if coupled together, must be securely connected and the plug interface sealed with tape to prevent moisture ingress.
ADVERTISING
Advertising & promotion displayed by stallholders is only permitted within the stallholders own site.
PROTECTING
<!--[if !supportLists]-->Ø <!--[endif]-->Pruning of trees & shrubs, the installation of nails and screws and the tying of ropes to trees is not permitted.
<!--[if !supportLists]-->Ø <!--[endif]-->Ropes and other obstructions to patron’s movements will not be permitted.
<!--[if !supportLists]-->Ø <!--[endif]-->Stallholders are asked to minimise vehicle movement over tree root zones (under leaf canopy)
<!--[if !supportLists]-->Ø <!--[endif]-->Sullage is not to be discharged into
<!--[if !supportLists]-->Ø <!--[endif]-->Fats, oils, grease, fuels etc must be discharged into a robust container and not onto the lake side ground. If pollutants are discharged, contact your Area Marshal for the EPA / City of
<!--[if !supportLists]-->Ø <!--[endif]-->Digging of holes in
<!--[if !supportLists]-->Ø <!--[endif]-->Please check with your Area Marshal on arrival, whether parking on the foreshore is permitted (weather dependant)
<!--[if !supportLists]-->Ø <!--[endif]-->No tiered seating is to be erected without City of
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